Office Manager & Administrator

Location:

Losberger De Boer UK, Brackley, NN13 7ES

About Us:

Losberger De Boer delivers top-class temporary and permanent space solutions for events, commercial and emergency response use.

Read more about our history here.

The pillars of our company are our People, Products and Partners.

Our People: Our heart and soul. Passionate and highly committed to service our clients, inspire and get the job done.

Our Products: First-class space solutions to meet clients' every need.

Our Partners: A trusted network of quality partners and suppliers

Our certifications include:

ISO 9001: Quality Management (QMS) - Continually improve with the world's most recognised quality management system standard.

ISO 14001: Environmental Management (EMS) - The world's most recognised environmental management system.

ISO 45001: Occupational Health and Safety (OH&S) - The international standard for health and safety at work developed by national and international standards committees independent of government.

CHAS: Award-winning health and safety assessment, self-certified insurance module and SSIP accreditation.

Construction Line Gold: Being Gold Accredited verifies that Constructionline has assessed us for our credentials in environmental management, quality management, equal opportunities, modern slavery act adherence and anti-bribery and corruption policies.

Our sustainability goals are important to us, and we are dedicated to continuously reducing the ecological footprint of our operations.

We are a member of EcoVadis, a company that evaluates our CSR policies and advises us as to how we can continue to improve. Our first measurement resulted in us being granted the EcoVadis Silver Medal, and we are the first temporary building specialist to have attained this.

If you want to know more about our CSR, please click here.

Job Overview:

The Office Manager and Administrator's key responsibilities will include:

• Processing and managing payroll.
• Maintaining accurate ISO records.
• Supporting the Managing Director and performing other administrative tasks as required.

The role will require you to support the office in various ways, including office administration, purchasing, creating spreadsheets, supporting H&S (admin) and answering internal/external calls. 

Responsibilities:

• Processing and managing payroll.
• Managing ISO Certificates.
• Supporting the Managing Director.
• Managing petty cash transactions.
• Communicating with clients and head office regarding invoice process.
• Managing data entry into company accounting system and answering internal queries regarding payroll/accounting matters.
• Answering internal and external telephone calls.
• Assisting with credit control.
• Handling and distributing post.
• Support Office: Track and replace office supplies as required.
• Maintaining office systems.
• Planning and organising internal/external meetings.
• Booking transport and accommodation for the Managing Director.
• Preparing letters, presentations and meeting minutes for the Managing Director.

Key Skills:

• At least 3 years of experience as an Administrator, Office Manager or related role.
• Understanding payroll process and related policies.
• Strong organisational skills and ability to prioritise tasks effectively.
• Knowledge of SAP (preferred).
• Knowledge of ISO processes (preferred).
• Good Microsoft Office skills (Excel, PowerPoint and Word).
• Administration skills including; time management, interpersonal skills, and data entry.
• Ability to work in a team environment.
• Problem-solving.
• IT proficiency.
• Clear written and verbal communication.
• Attention to detail.
• Ability to build rapport quickly.
• Dependable and highly service-orientated.
• Willingness to help out/be flexible.
• AAT qualification (preferred).

Benefits:

• Competitive Salary.
• 25 days holiday plus bank holidays - increases by 1 day each year after each complete year of service to a maximum of 5 additional days.
• Local gym membership.
• Terrific working environment based in Brackley.

If you are a hard-working and dedicated person who meets the above requirements, we encourage you to apply. This position offers a dynamic work environment and the opportunity to develop yourself and make a meaningful impact.